Annual Onsite & Renewal Licensing Requirements 622-05-15-30

(Revised 4/1/2025 ML #3904)

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Providers will be notified by the CFS Licensing Unit or authorized licensing agent at least 90 days in advance of their annual onsite visit or licensure, certification, or Tribal Affidavit approval expiration date. The Licensing Specialist will contact the family to discuss whether they wish to continue to be licensed, certified or Tribal Affidavit approved.

 

Annual Onsite Visit: Licensed, certified and Tribal Affidavit approved foster care providers are required to receive an in-person onsite visit from the assigned Licensing Specialist at least one time every year. Foster care provider must work with the Licensing Specialist to schedule the onsite visit and throughout the year compile completed training hours.

The Licensing Specialist must:

  1. Complete the renewal home study (SFN 1941)

    1. Complete a North Dakota court public search on every adult household member as part of the licensing renewal period or Annual onsite visit. http://publicsearch.nd.courts.gov/default.aspx

    2. Complete or request a child abuse and neglect background inquiry (SFN 433) each year for every adult household member.

    3. Complete or request (SFN 1059) any child abuse and neglect report or assessment involving any adult household member within the last year.

    4. Complete or request (SFN 1059) to view the ND data management system to determine if any child of the household (not a child in foster care) is or was within the last 5 years, under the custody of a public agency and review the impacts of the placement.

  2. Complete the Renewal Licensing Checklist (SFN 851) and submit to the CFS Licensing Unit at least 15 days prior to the expiration date of the current license.

 

Renewal Licensing Period: At least every two years, the license, certification or Tribal Affidavit approval will be set to expire. The Licensing Specialist will require the foster care provider to complete certification or licensing paperwork as part of the renewal process. Each renewal period:

Foster care provider must work with the Licensing Specialist to schedule the onsite visit and:

  1. Complete the application, SFN 893.
  2. Complete the licensing packet (SFN 1037)
  3. Compile completed training hours if not tracked on the SFN 1037.

Licensing Specialist must:

  1. Complete the renewal home study (SFN 1941).
    1. Complete a North Dakota court public search on every adult household member as part of the licensing renewal period or Annual onsite visit. http://publicsearch.nd.courts.gov/default.aspx
    2. Complete or request a child abuse and neglect background inquiry (SFN 433) each year for every adult household member.
    3. Complete or request (SFN 1059) any child abuse and neglect report or assessment involving any adult household member within the last year.
    4. Complete or request (SFN 1059) to view the ND data management system to determine if any child of the household (not a child in foster care) is or was within the last 5 years, under the custody of a public agency and review the impacts of the placement.
  2. Complete the Licensing Checklist (SFN 851) for renewal and submit to the CFS Licensing Unit at least 15 days prior to the expiration date of the current license.